Privacy Policy

Last updated: January 8, 2025

At Propagatica sp. z o.o., the data controller for the Propagatica.com website and associated data, we respect your privacy and take every reasonable measure to protect your personal data. This Privacy Policy describes in detail how we collect, use, disclose, and safeguard your personal data when you use our products, online services, e-commerce store, and websites (collectively, the “Services”).

We are committed to transparency regarding the processing of your data and ensure that all related activities comply with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”).

Please read this Privacy Policy carefully. By using our Services, you consent to the collection, use, and disclosure of your personal data as described in this Privacy Policy.

1. Who We Are

Propagatica sp. z o.o. is a leader in online promotion and an innovator in promotional solutions, including internet ecosystems, promotional hubs, and online promoters.

1.1
We are also the data controller of your personal data, meaning we determine the purposes and means of its processing.

1.2
Controller contact details as required under Article 206 of the Polish Commercial Companies Code:

Propagatica sp. z o.o., ul. Nowy Świat 54/56, 00-363 Warsaw;
Registered in the District Court for the Capital City of Warsaw, XII Commercial Division of the National Court Register;
KRS: 0001122535;
VAT ID (NIP): 5253014124;
Share capital: PLN 88,800.00.

2. What Personal Data We Collect and How

We collect various types of personal data depending on how you interact with our Services. Below is a detailed description:

2.1
Information You Provide to Us:

Contact details: Full name, email address, postal address, phone number, social media contact information. We collect this data when you register an account, place an order, subscribe to our newsletter, contact us via a contact form, or otherwise provide your information to us.
Account data: Username, password, profile picture, user preferences, order history, wishlists. This data is collected during account registration and while using our Services.
Payment data: Credit card number, expiration date, CVV code, billing address. We collect this information when you make payments for our products or services. We use encryption and other security measures to protect your payment data.
Demographic data: Age, gender, education, occupation, interests. We collect this data to better understand our users and tailor our Services to their needs. You may voluntarily provide this information during account registration or at a later time.
Other information: Reviews, feedback, inquiries, support tickets, user-generated content (e.g., comments, posts). We collect this data when you use interactive features of our Services, such as review forms, discussion forums, or comment sections.

2.2
Automatically Collected Information:

Device data: IP address, browser type, operating system, screen resolution, browser language, internet service provider. This data is automatically collected using cookies and other tracking technologies (see section “Cookies and Other Tracking Technologies”).
Service usage data: Pages visited, clicks, time spent on pages, search queries, ad interactions, referring URLs. This data helps us analyze website traffic, improve our Services, and personalize content.
Location data: IP address, GPS data (if you grant permission). We use this data to personalize Services and display location-relevant content.

2.3
Information from Forms:

The website collects information voluntarily submitted by users through forms.
The website may also log connection-related metadata (e.g., timestamp, IP address) associated with form submissions.
Data submitted via forms will not be shared with third parties except with your explicit consent.
Data provided in forms is processed for the purpose aligned with the specific form’s function—for example, handling customer support requests, initiating commercial communication, or executing marketing activities.
Form data may be shared with technical service providers—particularly payment processors, hosting providers, or other entities collaborating with the website operator for these purposes.
Form data may be used across other services operated by the administrator for delivering services, promotional offers, customer support, creating expert or promotional profiles, directories, etc.
Except for the user’s IP address, form data may be shared with commercial partners only with the user’s additional consent, clearly indicated in the relevant form or on a dedicated partner page specifying the partner’s name.
All forms on the website employ an invisible anti-spam protection mechanism using Google’s reCAPTCHA v3 service, governed by Google’s Privacy Policy and Terms of Service.

2.4
Information from Other Sources:

Publicly available information: Publicly accessible data from social media if you link your social media account to ours or use social features within our Services.
Information from business partners: We may receive personal data from business partners with whom we collaborate—for example, for contests or promotions.
Information from external service providers: We may receive personal data from external providers such as analytics firms, advertising agencies, or social media platforms.

3. How We Use Your Personal Data

We use your personal data for various purposes, always in compliance with applicable laws and data protection principles:

3.1
Providing and Improving Services:

Processing orders and transactions, including payment handling, product shipping, returns, and complaints.
Managing user accounts—including account creation, user authentication, password resets, and access provisioning.
Communicating with you—including responding to inquiries, sending order status updates, and notifying you about changes to our Services.
Personalizing Services—including tailoring content, recommendations, and offers to your preferences and interests.
Analyzing and improving Services—including monitoring website traffic, analyzing user behavior, identifying trends, and areas for enhancement.

3.2
Marketing:

Sending information about new products, promotions, and special offers if you have consented. You may unsubscribe at any time.
Running online advertising campaigns—including displaying targeted ads within our Services and on third-party websites.
Measuring marketing effectiveness—including conversion tracking and ad interaction analysis.

3.3
Legal Purposes:

Complying with legal obligations—including tax, accounting, and data protection laws.
Protecting our rights and interests—including pursuing claims, defending against claims, and preventing fraud.
Detecting and preventing fraud—including monitoring user activity to identify suspicious behavior.

3.4
Other Purposes:

Conducting surveys and market research to understand user opinions and preferences.
Organizing contests and lotteries.
Collaborating with business partners to offer products or services that may interest you.

4. Cookies and Other Tracking Technologies

We use cookies and other tracking technologies—such as web beacons, pixel tags, and local shared objects—to:

Enhance Service functionality: Cookies enable us to remember your preferences, keep you logged in, retain items in your shopping cart, and auto-fill forms.
Personalize your experience: Cookies allow us to tailor content, recommendations, and ads to your interests and preferences.
Analyze website traffic: Cookies help us understand how users interact with our Services—what pages they visit and which features they use.
Deliver targeted advertising: Cookies enable us to show ads more relevant to your interests.

You can manage cookie settings in your browser. You may block all cookies, allow only certain ones, or delete all stored cookies. Note that disabling certain cookies may affect Service functionality.

4.1
Types of Cookies We Use:

Essential cookies: These are strictly necessary for our Services to function properly. They enable core features like site navigation, account login, adding items to your cart, and completing purchases. Without these cookies, we could not deliver our Services.
Performance cookies: These collect information about how users interact with our Services—for example, frequently visited pages, feature usage, or encountered errors. This data helps us improve our Services and enhance user experience.
Functional cookies: These remember your preferences and settings—such as language, font size, or page layout—enabling a more personalized experience.
Advertising cookies: These are used to display ads more relevant to your interests. They may track your online activity to build an interest profile.

4.2
Other Tracking Technologies: In addition to cookies, we also use:

Web beacons: Small, invisible images embedded in web pages or emails to track user activity—e.g., counting page views or verifying if an email was opened.
Pixel tags: Similar to web beacons but capable of collecting additional data such as IP address, browser type, and operating system.
Local Shared Objects (LSOs): Files stored on your device by websites to remember preferences, track activity, or serve ads.

4.3
Cookie Management: You can manage cookie settings through your browser. Most browsers allow you to:

Block all cookies
Allow cookies only from specific sites
Delete all stored cookies

For more information, consult your browser’s help documentation.

4.4
Google Analytics: We use Google Analytics, a web analytics service provided by Google. Google Analytics uses cookies to collect information about how users interact with our Services. This data is used to generate reports and improve our Services. Google Analytics collects information such as:

IP address (anonymized)
Browser type
Operating system
Screen resolution
Browser language
Pages visited
Time spent on pages
Links clicked

You may opt out of Google Analytics tracking by installing the browser add-on available at: [Google Analytics Opt-out Browser Add-on].

5. Disclosure of Your Personal Data

We safeguard the confidentiality of your personal data and share it only when necessary and in compliance with applicable law. We may disclose your personal data to the following categories of recipients:

Service providers: We work with various third-party providers who assist in delivering our Services—e.g., hosting companies, payment processors, courier services, marketing agencies, analytics providers, and customer support platforms. We share personal data only to the extent necessary for them to perform their tasks and require them to maintain confidentiality and implement appropriate security measures.
Business partners: We may share your personal data with trusted business partners offering products or services that may interest you—but only with your prior consent. All partners commit to complying with data protection standards.
Law enforcement and public authorities: We may disclose your personal data to law enforcement, courts, or other public authorities when legally required—e.g., to comply with a court order, criminal investigation, or to protect our rights or public safety.
Acquirers in case of merger or acquisition: In the event of a merger, acquisition, or sale of all or part of our business, your personal data may be disclosed to potential acquirers or their advisors. In such cases, we will ensure your data remains protected in accordance with this Privacy Policy.

6. Your Rights

Under the GDPR, you have several rights regarding your personal data, including:

Right of access: You may request access to your personal data we process, including a copy and information about processing purposes and methods.
Right to rectification: You may request correction of inaccurate or incomplete personal data.
Right to erasure (“right to be forgotten”): You may request deletion of your personal data in specific circumstances—e.g., when data is no longer needed for its original purpose or when you withdraw consent.
Right to restriction of processing: You may request limitation of processing in certain situations—e.g., when you contest data accuracy or object to processing.
Right to data portability: You may receive your personal data in a structured, commonly used, machine-readable format and request transmission to another controller.
Right to object: You may object to processing based on legitimate interests or for direct marketing purposes.
Right to withdraw consent: If processing is based on your consent, you may withdraw it at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

To exercise these rights, please contact us:

in writing at: Propagatica sp. z o.o., ul. Nowy Świat 54/56, 00-363 Warsaw;
by email at: 123@propagatica.com;
via the contact form available in the “Contact” section.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against loss, theft, unauthorized access, disclosure, alteration, or destruction. Our security measures include:

Data encryption: We encrypt sensitive data—such as payment details and passwords—during transmission and storage.
Access controls: Access to your personal data is limited to authorized employees and service providers who require it for their duties.
Regular backups: We perform regular data backups to prevent loss due to system failure or other incidents.
Employee training: We train our staff on data protection and information security practices.
Security audits: We conduct regular security audits to ensure our systems and procedures remain effective.

8. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Our retention criteria include:

Contract duration: We retain data for the term of the contract and for any additional period needed to enforce related claims.
Legal obligations: We retain data for periods mandated by law—e.g., tax or accounting requirements.
Legitimate interests: We retain data as long as necessary to pursue legitimate interests—e.g., defending against claims or preventing fraud.

After the retention period expires, your personal data will be deleted or anonymized.

9. International Data Transfers

In some cases, we may transfer your personal data to countries outside the European Economic Area (EEA)—e.g., to the United States, where some of our service providers’ servers are located. In such cases, we ensure an adequate level of data protection by implementing EU-approved Standard Contractual Clauses or other appropriate safeguards, such as Privacy Shield certification.

10. Links to Third-Party Websites

Our Services may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies before providing any personal data.

11. Children

Our Services are not intended for children. We do not knowingly collect personal data from children. If you become aware that your child has provided us with personal data—especially without your consent—please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website with a revised “Last updated” date. We encourage you to review this policy regularly to stay informed of any updates.

13. Profiling and Automated Decision-Making

We may use your personal data for profiling—i.e., automated analysis or prediction of your preferences, behaviors, or characteristics. Profiling may be used to personalize Services, recommend relevant products or services, or deliver targeted advertising. In some cases, we may make automated decisions based on profiling—for example, using algorithms to assess credit risk or detect fraud. If a decision produces legal effects concerning you or similarly significantly affects you, you have the right to human intervention, to express your point of view, and to challenge the decision.

14. Contact

If you have any questions about this Privacy Policy, please contact us.

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